About Caldwell Companies

Caldwell Companies is an award-winning, fully integrated real estate development and investment firm based in Houston. Caldwell Companies has been in business for over 30 years and is a faith-based, lifestyle real estate firm that develops large-scale master planned communities, associated commercial developments, residential rental communities, real estate investment and asset management. We are vertically integrated and have a very active construction team building incredible places. We are committed to building extraordinary communities that enrich the lives of our residents.  

Our company culture is a fun, active environment where the individual is treated with respect and accountability which helps foster personal growth and achievement. Our work setting is an entrepreneurial, fast-paced, and exciting environment. Caldwell Companies consistently ranks as a Best Place To Work in Houston by the Houston Business Journal year after year! We were recently named as the #2 Large Company to work for in Houston. The Caldwell team is a dynamic collection of leaders and innovators embracing the vision to create extraordinary places and lifestyles that make life better through our simple mission: Doing it right. Right now. ® This statement is the core of our philosophy on the ongoing pursuit of excellence in all aspects coupled with an underlying sense of urgency to leverage market opportunities. The foundation for how we do business is rooted in our values of integrity, teamwork and serving others. If you have the right experience, share our vision and adhere to our values, we would love to hear from you.

Job Description: 

We are seeking a highly organized and motivated Community Facilities Manager to oversee the maintenance, operation, and utilization of community facilities for a highly amentized master-planned community. The Community Facilities Manager should have a strategic and mechanical mindset that can identify issues and problems before they occur. Recognizing the importance of prioritizing the customer experience and building a culture of accountability, action, and prevention.  The Community Facilities Manager will work collaboratively with residents, vendors, and other stakeholders to create a positive and functional environment for community members.

Responsibilities:

• Develop and implement a comprehensive preventative maintenance program for common areas, facilities, and amenities.
• Identify and implement improvements to existing infrastructure to guard against future potential failures.
• Coordinate routine inspections to identify and address maintenance issues promptly.
• Source, negotiate contracts, and manage relationships with external vendors, contractors, and service providers for maintenance and repair services.
• Has maintenance budget responsibility and accountability.
• Collaborate with the HOA board to develop and manage the facilities budget.
• Develops cost saving initiatives-bringing work in house, vendor discounts, efficiency gains.
• Establish and communicate emergency response plans for facility-related incidents.
• Coordinate with relevant authorities and services to ensure a swift response to emergencies.
• Communicate maintenance schedules, project updates, and relevant information to the Executive Director and Board of Directors as needed.
• Communicate effectively to convey policies, procedures, and any updates related to community facilities.
• Oversee the usage and maintenance of community amenities such as parks, pools, fitness centers, gates, pavilions, docks, ramps, and other recreational areas.
• Understand and maintain gate systems and implement overarching plans to streamline gates and controls for the entire community.
• Maintain accurate records of maintenance activities, repairs, and facility-related expenses.
• Provide regular reports to the Community Manager including weekly and monthly reports.
• Attend Board meetings and provide updates to the Board.
• Explore and implement environmentally sustainable practices for facility management.
• Introduce energy-efficient solutions and waste-reduction strategies.

Qualifications:

• Bachelor's degree in Facility Management, Business Administration, or a related field a plus.
• Proven experience in facility management or a similar role.
• Proficient with various mechanical items and technology including servers, Wi-Fi, VFD’s, controllers, HVAC systems, etc.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Knowledge of relevant safety and compliance regulations.
• Proficiency in facility management software is a plus.